This article will guide you through QuickBooks Desktop settings that are required when syncing data from CoreBridge.
In QuickBooks, select Edit from the menu bar then select Preferences. This will bring up the Preferences window.
In the Preferences window, select Accounting then select Company Preferences.
In the ACCOUNTS section:
- Use account numbers – this option is required if you assign account numbers in CoreBridge
In the CLASS section:
Use class tracking for transactions – this option is required in the following scenarios if you want to separate locations by class on class-enabled reports:
- You have a single CoreBridge system with multiple locations.
- You have multiple CoreBridge systems and more than one syncs to the same QuickBooks company file.
In the CLOSING DATE section:
- If there is a closing date set with a password, CoreBridge will not be able to access transactions on or before that date and the sync will fail. We recommend NOT using this function.
Integrated Applications Preferences
In the Preferences window, select Integrated Applications then select Company Preferences.
- Uncheck this option: Don't allow any applications to access this company file.
In the Preferences window, select Payments then select Company Preferences.
- Check the option: Use Undeposited Funds as a default deposit to account.
Sales Tax Preferences
In the Preferences window, select Sales Tax then select Company Preferences.
- Select the Yes option for Do you charge sales tax?
In the SET UP SALES TAX ITEM section:
- At least one sales tax item must exist.
Click OK to save and close the Preferences window.
For customers using IIF import files:
If you're downloading IIF files from CoreBridge to import to QuickBooks Desktop, open the QuickBooks Customer Center and create a customer with the name "CoreBridge Import” before your first import.
A customer is a required when recording A/R in Journal Entries. If you import IIF files without creating the "CoreBridge Import” customer you may get undesired results in QuickBooks.