In the Reconciliation section, you can verify that the payment amounts entered into CoreBridge are accurate. Reconciling your system should take place at least as often as you make a bank deposit or at the end of each business day. If your company has multiple locations, a reconciliation will need to be completed for each location.
To access Completed Reconciliations, you can type the location, date, or dollar amount you're looking for into the search field and click Search. You can also filter your results by date range or location.
Completing a Reconciliation:
- Click on the Reconcile Accounts button to begin reviewing your payments.
- All payment information since the last reconciliation is immediately retrieved.
- To have accurate financial records, review the financial information. Correct any payment entry errors by closing this popup window and returning to the Sales Module.
- Your Starting Cash is the amount you had at the end of your last reconciliation after you made your deposit.
Click on any underlined number to see a popup window with payment details.
- Count the amount of cash on hand in your register, including payment amounts (if any), and enter the total in the Actual Counted box.
- Enter the amount of cash you intend to have on hand in your register at all times in the Cash In field.
NOTE: You typically only do this on your first reconciliation. If you decide to increase this amount, you can make the adjustment here.
- The Cash Out (Paid Out) field should only be used to account for non-client related transactions, e.g., cash used for an office party.
- The Cash Out (To Deposit) field is the amount you will take to the bank—not including the amount you will leave in your cash register.
- Verify that the Ending Cash amount is equal to what will be left in your register after this reconciliation.
NOTE: This total is typically the same as your Starting Cash total above unless this is your first reconciliation.
- For Checks, EFT (Electronic Funds Transfer), and Credit Card transactions, the reconciliation window will display both the number of payments and the number of transactions.
- (A) # of Payments: Represents the actual number of payments received.
- (B) # of Transactions: Represents the number of times a payment has been applied to an invoice.
- Sum up the total of all checks and enter that total in the Actual Counted box.
- EFT Transactions group both ACH and Wire transaction types. Sum up the total of all EFT Transactions and enter the total in the Actual Counted box.
- Sum up the total of all Credit Card transactions and enter the total in the Actual Counted Total box.
- In-Store Credit, Bad Debt, and Voided Order transactions should be reviewed for accuracy as part of the reconciliation process.
- Enter any notes that you want to save along with this reconciliation.
- Review the data you've entered before clicking Go To Step 2.
- Click Reconcile Now to complete this reconciliation. Once you have successfully completed this reconciliation, all payments and values are locked and can no longer be edited or changed.