Overview
This article provides details about the available export types. Before determining your desired export type you will need to know which export options are available with your CoreBridge subscription.
- Summary Sync is available with all subscriptions
- Detail Sync requires a higher level subscription
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- Once you have picked an export type please let us know.
- After you have started syncing data to your accounting software the sync type should not be switched. Switching is not as easy as changing the setting. If you ever decide to switch from one type to the other, there will need to be manual cleanup in your accounting software to be sure that no data is missing or is duplicated. The more transactions you have as open balances the harder the cleanup will be.
- On request the type can be changed however, switching types is not supported. We recommend working with your accountant if the sync type is changed,
Determining Your Export Type
1. Review supported options
Use the charts in this article to determine what export options are available for your accounting software. LINK: Accounting Export Options
2. Review additional information using the links below
The articles noted for each type will provide details to help you decide. If you have any questions please contact CoreBridge support.
Summary Sync
Summary Sync is the simplest to set up and maintain because it has far less 'moving parts'. The end result is a Journal Entry in your accounting application for each Reconciliation performed in CoreBridge. You should end up with approximately 20-25 journal entries per month for each location on your system. Each Reconciliation should ideally contain your CoreBridge financial activity for a single business day.
Detail Sync
This method provides your CoreBridge financial data in transaction format. You are basically recreating the entire A/R structure in your accounting application where all customers and transactions will be exported. You will end up with 100's or possibly 1000's of transactions per month depending on how many transactions are in CoreBridge. None of those records that sync should ever be touched, changed, modified, deleted, etc. in your accounting application. Making changes to records in your accounting application that have synced from CoreBridge (1) can cause your accounting application to have different values than CoreBridge and (2) can cause sync errors where all of your CoreBridge data doesn't get exported.
3. If you need even more information, below are the links to the setup instructions.
Don't follow the setup instructions at this time. These are for reference only to help determine your export type.
- QuickBooks Desktop for Windows Sync Setup - Summary Sync
- QuickBooks Online Sync Setup - Summary Sync
- Xero Sync Setup - Summary Sync
- QuickBooks Desktop for Windows Sync Setup - Detail Sync
- QuickBooks Online Sync Setup - Detail Sync
- Xero Sync Setup - Detail Sync
Comparison Grid
| ITEM | Summary SYNC | Detail SYNC |
|---|---|---|
| Does a CoreBridge Reconciliation need to be performed every day? | Yes - Daily reconciliations will provide a daily breakdown of financial data in your accounting application. - Daily Reconciliations make it easier to reconcile your bank statement, especially for credit cards. - If a reconciliation is not performed the last day the month and you have financial activity that day, the data will be dated incorrectly in your accounting application causing CoreBridge income to not match the income in your accounting application. | No - However, we do recommend reconciling daily because it is much each easier to reconcile a single day of payments than it is to reconcile for multiple days. |
| Does a sync to your accounting application need to be performed every day? | No - We still recommend syncing daily to keep QuickBooks updated. - When your data is synced, any reconciliation that has not synced will sync at that time. - The journal entry date in your accounting application will match the date of your CoreBridge reconciliation regardless of when a sync is performed. | Yes - Syncing daily is highly recommended in order to keep your accounting application up to date with all of the changes that can happen in your system on a daily basis. - The possibility of getting sync errors increases with the time span between syncs. |
| What about sync errors? | Once your first sync happens, sync errors are few and far between. The most common is mismatched G/L accounts. This usually happens when your accounting application is changed but your system isn't. | Since you are syncing at the transaction level, the possibility of errors is exponentially higher than with summary sync. The preventative is syncing daily and not touching any data in your accounting application that has synced. |
| How do payments sync? | Each payment type is lumped together such as Cash, Checks, Visa/MC, etc. When recording deposits in your accounting software, you will be depositing lump amounts which should match real deposits. | Each payment syncs individually. When recording deposits, you will need to select the individual payments that make up what is deposited. |
| How is A/R posted for order deposits and in-store credits? | To the individual liability accounts that are assigned. | When we send the transaction to your accounting application, your accounting application treats both as negative A/R. |